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How to Edit, Publish or Delete a Product

Updated
Feature Availability User Permissions Time to Complete Skill Level
Philippine and US stores on Launch, Grow, Scale and Premium Trial. Not available on Free Store owner, or a team member with Products access: Edit to change a product, Delete to delete one About 5 minutes Beginner

Summary

Overview: After you add a product, you can change any of its details, publish it so customers can see and buy it, unpublish it to hide it, or delete it for good. You do all of this from Products → Inventory.

Prerequisites:

  • A store on the Launch, Grow, Scale or Premium Trial plan.
  • At least one product. See How to Add Your First Product.
  • Store owner access, or a team member with the Products permissions listed above.

Step-by-Step Instructions

Step 1: Edit a product

  1. In the sidebar, click Products, then Inventory.
  2. Click the product's name, or click ⋯ on its row and then Edit.
  3. The product form opens with the product's current details. Change what you need. The sections are the same as when you added the product. See How to Add Your First Product and How to Add Product Variants.
  4. Click Save. You see Successfully updated product. and you return to Inventory.

If you leave the form without saving, an Unsaved Changes box asks Do you wish to save before leaving? Click Save to keep your changes, or Discard to drop them.

Stock changes made with Update in Multilocation Inventory are saved straight away, even if you then discard the rest of the form.

Step 2: Publish or unpublish a product

New products start as Unpublished. Only Published products are shown in your online store.

  1. On Inventory, find the product. Its Status shows Published or Unpublished.
  2. If you have more than one store location, first click the filter button and choose one location under Store Location. Publishing is done one location at a time, and the Status column and Publish/Unpublish options only appear once a single location is selected.
  3. Click ⋯ on the product's row, then Publish or Unpublish.
  4. You see Product successfully published. or Product successfully unpublished.

The count at the top of the list (for example 12 out of 20 published) updates.

To publish or unpublish several products at once, see How to Manage Your Inventory.

Step 3: View the product in your store

  1. On Inventory, click ⋯ on the product's row, then View.
  2. The product's page opens in a new browser tab.

You can only view published products.

Step 4: Delete a product

You can only delete a product that is Unpublished. Unpublish it first (Step 2).

  1. On Inventory, click ⋯ on the product's row, then Delete.
  2. In Deleting Product, check the product name. Deleting will remove this data forever.
  3. Click Confirm.
  4. You see Product successfully deleted.

To delete several unpublished products at once, see How to Manage Your Inventory.

Verify It Worked

Success criteria:

  • After editing: you see Successfully updated product. and your changes show when you open the product again.
  • After publishing: the Status shows Published and ⋯ → View opens the product's page.
  • After unpublishing: the Status shows Unpublished, and Delete appears in the ⋯ menu.
  • After deleting: you see Product successfully deleted. and the product is gone from Inventory.

Troubleshooting

Common errors

  • I can't see Publish or Unpublish in the ⋯ menu: you have more than one store location and the list is showing all of them. Choose one location under Store Location in the filter panel.
  • "You have reached the maximum limit of published products based on your current subscription plan. To add more products, upgrade your plan.": you've reached your plan's published-product limit for that location. Unpublish another product or upgrade your plan.
  • "Store location is not active.": you're trying to publish to a store location that is switched off. Turn the location on, or choose another one.
  • "View Product Error" (In order to view the product, change the product status to published.): publish the product first.
  • I can't see Delete in the ⋯ menu: the product is published, or you don't have Products Delete permission. Unpublish the product first.
  • "This product cannot be deleted as it is currently associated with a pending order.": an order for this product isn't Completed, Cancelled or Returned yet. Finish or cancel that order, then try again.
  • "Slug is not unique, please edit." when saving: another product already uses that slug. Change the Slug.
  • I don't see Edit in the ⋯ menu: you need Products Edit permission.

Limitations & considerations

  • Published products per store location: Launch up to 50, Grow up to 100, Scale and Premium Trial no limit.
  • There is no undo for deleting a product.
  • There's no duplicate option yet. To make a similar product, add a new one.
  • Published products appear in your online store and customers can buy them. If you have more than one store location, a product appears for customers ordering from the locations where it's published.
  • Unpublished products are hidden from your online store. Unpublishing a product also removes it from other products' Related Products.
  • If you built a Page Builder page for the product, unpublishing the product also unpublishes that page and removes it from your menu, and publishing puts it back. Deleting the product moves that page to the trash and removes it from your menu.
  • A product with Unpublish When Out of Stock turned on is hidden automatically when it runs out of stock.

Next Steps & Related Resources

Need more help? For more information and assistance, please send an email to support@prosperna.com.

Last Updated: 10/09/2026